Privacy policy
Effective date: April 3, 2023
DATA PROTECTION DECLARATION
We are delighted that you are interested in our company. Data protection is a particularly high priority for the management of the following publisher of this website: OCTOPUS TECHNIC GmbH. It is generally possible to use the OCTOPUS TECHNIC GmbH website without providing any personal data. However, if a data subject wishes to use special services offered by our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.
The processing of personal data, such as the name, address, email address, or telephone number of a data subject, is always carried out in accordance with the General Data Protection Regulation and in compliance with the country-specific data protection regulations applicable to OCTOPUS TECHNIC GmbH. Through this privacy policy, our company wishes to inform the public about the nature, scope, and purpose of the personal data we collect, use, and process. Furthermore, this privacy policy informs data subjects about their rights.
As the controller, OCTOPUS TECHNIC GmbH has implemented numerous technical and organizational measures to ensure the most complete protection possible of the personal data processed via this website. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, any data subject is free to transmit personal data to us by alternative means, for example by telephone.
1. Definitions
The privacy policy of OCTOPUS TECHNIC GmbH is based on the terminology used by the European legislator in the General Data Protection Regulation (GDPR). Our privacy policy is intended to be easy to read and understand for the general public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.
In this privacy policy, we use the following terms, among others:
1) Personal data
Personal data is any information relating to an identified or identifiable natural person (hereinafter referred to as “data subject”). A natural person is considered identifiable if they can be identified directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier, or one or more special characteristics that express the physical, physiological, genetic, psychological, economic, cultural, or social identity of that natural person.
2) Data subject
A data subject is any identified or identifiable natural person whose personal data is processed by the controller.
3) Processing
Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, distribution, or otherwise making available, alignment or combination, restriction, erasure, or destruction.
4) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting its future processing.
5) Profiling
Profiling is any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.
6) Pseudonymization
Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data is not attributed to an identified or identifiable natural person.
7) Controller or processor
The controller or processor is the natural or legal person, public authority, agency, or other body that, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
8) Processor
A processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
9) Recipient
A recipient is a natural or legal person, public authority, agency, or another body to which personal data is disclosed, whether a third party or not. However, public authorities that may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.
10) Third party
A third party is a natural or legal person, public authority, agency, or other body other than the data subject, the controller, the processor, and the persons who, under the direct authority of the controller or processor, are authorized to process personal data.
11) Consent
Consent is any freely given, specific, informed, and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
2. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union, and other provisions of a data protection nature is:
Publisher: OCTOPUS TECHNIC GmbH
Address: Marie-Curie-Straße 8, 79539 Lörrach, Germany
Tel.: +49 76214220448
Email: info@octopustechnic.de
Website: www.octopustechnic.de
3. Name and address of the data protection officer
The data protection officer of the controller is:
Data protection officer: Ulrich Krüger
Address: Marie-Curie-Straße 8, 79539 Lörrach, Germany
Email: datenschutzerklarung@octopustechnic.de
Website: www.octopustechnic.de
Any data subject may contact our data protection officer directly at any time with any questions or suggestions regarding data protection.
4. Cookies
The websites of OCTOPUS TECHNIC GmbH use cookies. Cookies are text files that are stored on a computer system via an Internet browser.
Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier for the cookie. It consists of a string of characters that can be used to assign websites and servers to the specific Internet browser in which the cookie was stored. This enables the websites and servers visited to distinguish the individual browser of the person concerned from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified via the unique cookie ID.
By using cookies, OCTOPUS TECHNIC GmbH can provide users of this website with more user-friendly services that would not be possible without the use of cookies.
Cookies enable us to optimize the information and offers on our website for the benefit of the user. As already mentioned, cookies enable us to recognize users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, users of a website that uses cookies do not have to re-enter their login details each time they visit the website, as this is done by the website and the cookie stored on the user's computer system. Another example is the cookie used for a shopping cart in an online shop. The online shop uses a cookie to remember the items that a customer has placed in their virtual shopping cart.
We also use cookies on our website that enable us to analyze the surfing behavior of users.
The following data may be transmitted in this way:
Frequency of page views
Search terms entered
Use of website functions
The user data collected in this way is pseudonymized by technical means. This means that it is no longer possible to assign the data to the user who accessed the site. The data is not stored together with other personal data relating to the user.
When visiting our website, the user is informed about the use of cookies for analysis purposes and their consent to the processing of personal data used in this context is obtained. In this context, reference is also made to this privacy policy.
The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 (1) (a) GDPR, provided that the user has given their consent.
The data subject can prevent the setting of cookies by our website at any time by means of a corresponding setting in the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.
5. Collection of general data and information
The website of OCTOPUS TECHNIC GmbH collects a range of general data and information each time the website is accessed by a data subject or an automated system. This general data and information is stored in the server's log files. The following may be collected: (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrer), (4) the subpages accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) other similar data and information that serves to avert danger in the event of attacks on our information technology systems.
When using this general data and information, OCTOPUS TECHNIC GmbH does not draw any conclusions about the data subject. Rather, this information is required in order to (1) deliver the content of our website correctly, (2) optimize the content of our website and the advertising for it, (3) ensure the long-term functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyberattack.
This anonymously collected data and information is therefore evaluated by GARNET-SOLAR GmbH for statistical purposes and with the aim of increasing data protection and data security in our company in order to ensure an optimal level of protection for the personal data we process. The anonymous data in the server log files is stored separately from all personal data provided by a data subject.
In addition, the following personal data is also collected, provided that the express permission of the users concerned has been obtained and in compliance with the applicable data protection regulations:
First and last names of users
IP address of users
Email address of users
Information about place of residence (postal code, etc.)
The processing of personal data is based on our legitimate interest in fulfilling our contractually agreed services and optimizing our online offering.
You can also visit this website without providing any personal information. However, in order to improve our online offering, we store your access data to this website (without personal reference). This access data includes, for example, the file you requested or the name of your Internet provider. The anonymization of the data means that it is not possible to draw any conclusions about your person.
6. SSL encryption
To protect the security of your data during transmission, we use state-of-the-art encryption methods (e.g., SSL) via HTTPS.
7. Subscription to our newsletter
On the OCTOPUS TECHNIC GmbH website, users are given the opportunity to subscribe to our company's newsletter. The personal data transmitted to the controller when ordering the newsletter is determined by the input mask used for this purpose.
OCTOPUS TECHNIC GmbH informs its customers and business partners at regular intervals about the company's offers by means of a newsletter. The newsletter of our company can only be received by the data subject if (1) the data subject has a valid email address and (2) the data subject registers for the newsletter. For legal reasons, a confirmation email is sent to the email address entered by a data subject for the first time for the newsletter dispatch using the double opt-in procedure. This confirmation email serves to verify that the owner of the email address has authorized the receipt of the newsletter as the data subject.
When registering for the newsletter, we also store the IP address assigned by the Internet service provider (ISP) to the computer system used by the data subject at the time of registration, as well as the date and time of registration. The collection of this data is necessary in order to be able to trace any (possible) misuse of the email address of a data subject at a later date and therefore serves to provide legal protection for the controller.
The personal data collected when registering for the newsletter will be used exclusively for sending our newsletter. Furthermore, subscribers to the newsletter may be informed by email if this is necessary for the operation of the newsletter service or for registration, as may be the case in the event of changes to the newsletter offer or changes to the technical conditions. The personal data collected as part of the newsletter service will not be passed on to third parties. The data subject can cancel their subscription to our newsletter at any time. The consent to the storage of personal data that the data subject has given us for the purpose of sending the newsletter can be revoked at any time. For the purpose of revoking consent, a corresponding link is provided in each newsletter. Furthermore, it is also possible to unsubscribe from the newsletter at any time directly on the website of the controller or to inform the controller in another way.
Parts of our newsletter may contain advertising material.
8. Newsletter tracking
The newsletters of OCTOPUS TECHNIC GmbH contain so-called tracking pixels. A tracking pixel is a miniature graphic that is embedded in emails sent in HTML format to enable log file recording and analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns to be carried out. Using the embedded tracking pixel, OCTOPUS TECHNIC GmbH can recognize whether and when an email was opened by a data subject and which links in the email were accessed by the data subject.
Such personal data collected via the tracking pixels contained in the newsletters is stored and evaluated by the controller in order to optimize the newsletter dispatch and to tailor the content of future newsletters even better to the interests of the data subject. This personal data is not passed on to third parties. Data subjects are entitled to revoke their separate declaration of consent given via the double opt-in procedure at any time. After revocation, this personal data will be deleted by the controller. GARNET-SOLAR GmbH automatically interprets unsubscribing from the newsletter as revocation.
9. Registration on our website
The data subject has the option of registering on the website of the controller by providing personal data. The personal data transmitted to the controller is determined by the respective input mask used for registration. The personal data entered by the data subject is collected and stored exclusively for internal use by the controller and for its own purposes. The controller may arrange for the data to be passed on to one or more processors, for example a parcel service provider, who also uses the personal data exclusively for internal use attributable to the controller.
By registering on the website of the controller, the IP address assigned by the Internet service provider (ISP) of the data subject, the date, and the time of registration are also stored. This data is stored because it is the only way to prevent misuse of our services and, if necessary, to enable criminal offenses to be investigated. In this respect, the storage of this data is necessary to protect the controller. This data will not be passed on to third parties unless there is a legal obligation to do so or the disclosure serves the purpose of criminal prosecution.
The registration of the data subject by voluntarily providing personal data serves the purpose of enabling the controller to offer the data subject content or services that, due to their nature, can only be offered to registered users. Registered persons are free to change the personal data provided during registration at any time or to have it completely deleted from the controller's database.
The controller shall provide each data subject with information about the personal data stored about them at any time upon request. Furthermore, the controller shall correct or delete personal data at the request or upon notification of the data subject, provided that this does not conflict with any legal retention obligations. All employees of the controller are available to the data subject as contact persons in this regard.
10. Contact option via the website
Due to legal requirements, the website of OCTOPUS TECHNIC GmbH contains information that enables quick electronic contact with our company and direct communication with us, which also includes a general address for so-called electronic mail (e-mail address). If a data subject contacts the controller by email or via a contact form, the personal data transmitted by the data subject is automatically stored. Such personal data transmitted voluntarily by a data subject to the controller is stored for the purpose of processing or contacting the data subject. This personal data is not passed on to third parties.
11. Comment function on the blog on the website
OCTOPUS TECHNIC GmbH offers users the opportunity to leave individual comments on individual blog posts on a blog located on the website of the controller. A blog is a portal on a website, usually publicly accessible, where one or more people, known as bloggers or web bloggers, can post articles or write down their thoughts in so-called blog posts. The blog posts can usually be commented on by third parties.
If a data subject leaves a comment on the blog published on this website, in addition to the comments left by the data subject, information about the time the comment was entered and the user name (pseudonym) chosen by the data subject will also be stored and published. Furthermore, the IP address assigned by the data subject's Internet service provider (ISP) is also logged. This IP address is stored for security reasons and in the event that the data subject violates the rights of third parties or posts illegal content in a comment. The storage of this personal data is therefore in the interest of the controller, so that the controller can exculpate itself in the event of a legal violation. This collected personal data will not be passed on to third parties unless such disclosure is required by law or serves the legal defense of the controller.
12. Subscription to comments on the blog on the website
Comments posted on the OCTOPUS TECHNIC GmbH blog can generally be subscribed to by third parties. In particular, commenters have the option of subscribing to comments posted after their own comment on a specific blog post.
If a data subject chooses to subscribe to comments, the controller sends an automatic confirmation email to verify, using a double opt-in procedure, that the owner of the email address provided has actually chosen this option. The option to subscribe to comments can be terminated at any time.
13. Routine deletion and blocking of personal data
The controller processes and stores the data subject's personal data only for the period necessary to achieve the purpose of storage or as provided for by the European directive and regulation legislator or another legislator in laws or regulations to which the controller is subject.
If the purpose of storage no longer applies or if a storage period prescribed by European directives and regulations or other competent legislators expires, personal data will be routinely blocked or deleted in accordance with legal requirements. In any case, personal data will be deleted after a maximum period of one year.
14. Rights of the data subject
1) Right to confirmation
Every data subject has the right granted by European directives and regulations to request confirmation from the controller as to whether personal data concerning them is being processed. If a data subject wishes to exercise this right of confirmation, they may contact an employee of the controller at any time.
2) Right to information
Any person affected by the processing of personal data has the right, granted by European directives and regulations, to obtain from the controller, at any time and free of charge, information about the personal data stored about them and a copy of this information. Furthermore, European directives and regulations grant the data subject the right to obtain the following information:
the purposes of the processing
the categories of personal data that are being processed
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
the existence of a right to rectification or erasure of personal data concerning them or to restriction of processing by the controller or a right to object to such processing
the existence of a right to lodge a complaint with a supervisory authority
where the personal data are not collected from the data subject: All available information on the origin of the data
the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject
Furthermore, the data subject has the right to obtain information on whether personal data has been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information on the appropriate safeguards in connection with the transfer. If a data subject wishes to exercise this right to information, they can contact an employee of the controller at any time.
3) Right to rectification
Any person affected by the processing of personal data has the right, granted by European directives and regulations, to request the immediate rectification of inaccurate personal data concerning them. Furthermore, the data subject has the right to request the completion of incomplete personal data, taking into account the purposes of the processing, including by means of a supplementary statement. If a data subject wishes to exercise this right of rectification, they may contact an employee of the controller at any time.
4) Right to erasure (right to be forgotten)
Any person affected by the processing of personal data has the right, granted by European directives and regulations, to request that the controller delete personal data concerning them without delay, provided that one of the following reasons applies and insofar as the processing is not necessary:
The personal data has been collected or otherwise processed for purposes for which it is no longer necessary.
The data subject withdraws their consent on which the processing was based in accordance with Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, and there is no other legal basis for the processing.
The data subject objects to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21(2) GDPR.
The personal data has been processed unlawfully.
The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
The personal data has been collected in relation to information society services offered pursuant to Art. 8(1) GDPR.
If one of the above reasons applies and a data subject wishes to request the deletion of personal data stored by GARNET-SOLAR GmbH, they may contact an employee of the controller at any time. The employee of OCTOPUS TECHNIC GmbH will ensure that the deletion request is complied with immediately. If the personal data has been made public by OCTOPUS TECHNIC GmbH and our company is obliged to delete the personal data as the controller in accordance with Art. 17 (1) GDPR, OCTOPUS TECHNIC GmbH shall take appropriate measures, taking into account the available technology and implementation costs, including technical measures, to inform other controllers who process the published personal data that the data subject has requested these other controllers to delete all links to this personal data or copies or replications of this personal data, unless processing is necessary. The employee of OCTOPUS TECHNIC GmbH will take the necessary steps in each individual case.